Once a formal award letter, check, or contract has been received and executed by the university through the Office of Sponsored Programs and a fund number has been issued, Principal Investigators (PIs) can begin the work outlined in his/her externally funded project and expending research funds.
Managing the work of your award, tracking expenses, and complying with an award’s federal, university, and/or sponsor requirements is post-award administration. Post-award administrators play an integral role in successfully performing funded research projects by offering expertise in financial accounting and contract administration and serving as liaisons with academic departments and sponsors, the pre-award office, the Controller’s Office, and the Purchasing Department.
Their various duties include sponsor billing, post-award budget revisions, administering no-cost time extensions and cost transfers, subcontract processing, cost share monitoring, and award and contract close-out.
Post-award administrators are assigned by sponsor and by your institution, college or department organization number. There are a couple of ways to determine who your post-award administratormight be on a particular project: the Project Authorization Notice (PAN) will have the administrator’s name at the bottom of the notice or you can go to the OSP Contact Us page.