Effort Reporting
Effort reporting is the mechanism used to confirm, after the end of the reporting period, salaries and wages charged to sponsored awards are reasonable in relation to the actual work performed.
The university receives funding for research and other sponsored awards through grants and contracts provided by the federal government and other sponsoring agencies. As a condition of accepting such funding, Virginia Tech must assure that the effort expended on sponsored activity justifies the salary charged to them.
Certification of an effort report represents an employee's agreement that the salary charges shown on the report reasonably reflect the effort expended on sponsored awards and other activity for which they were compensated by Virginia Tech.
Effort Reporting System Schedules
Fall 2023 Effort Reporting System Schedule
| Activities | Timeframe |
|---|---|
| Effort forms released to departments | Feb. 15 |
| Window for department staff to review effort forms | Feb. 15 |
| Global release of forms to all certifiers not already released by the department staff | Mar. 11 |
| Window for faculty/staff to certify the effort forms | Feb. 15 - Apr. 17 |
| Delinquent emails sent automatically by the system | Apr. 8 |
| Window to complete revised effort reports (forms that require labor redistributions) | Apr. 8 - Apr. 30 |
| Escalation to department heads and deans | May 1 |
| Final deadline for all effort reports to be completed | May 10 |
| Activities | Timeframe |
|---|---|
| Effort forms released to departments | Oct. 3, 2023 |
| Window for department staff to review effort forms | Oct. 3 - 27, 2023 |
| Global release of forms to all certifiers not already released by the department staff | Oct. 30, 2023 |
| Window for faculty/staff to certify the effort forms | Oct. 1 - Nov. 24, 2023 |
| Delinquent emails sent automatically by the system | Nov. 27, 2023 |
| Window to complete revised effort reports (forms that require labor redistributions) | Nov. 27 - Dec. 15, 2023 |
| Escalation to department heads and deans | Dec. 18, 2023 |
| Final deadline for all effort reports to be completed | Jan. 5, 2024 |
| Activities | Timeframe |
|---|---|
| Effort forms released to departments | July 5, 2023 |
| Window for department staff to review effort forms | July 5 – July 31, 2023 |
| Global release of forms to all certifiers not already released by the department staff | Aug. 1, 2023 |
| Window for faculty/staff to certify the effort forms | July 5 - Aug. 25, 2023 |
| Delinquent emails sent automatically by the system | Aug. 28, 2023 |
| Window to complete revised effort reports (forms that require Labor Redistributions | Aug. 28 – Sept. 15, 2023 |
| Escalation to department heads and deans | Sept. 18, 2023 |
| Final deadline for all effort reports to be completed | Sept. 25, 2023 |
| Activities | Timeframe |
|---|---|
| Effort forms released to departments | Feb. 15, 2023 |
| Window for department staff to review effort forms | Feb. 15 - Mar. 10, 2023 |
| Global release of forms to all certifiers not already released by the department staff | Mar. 13, 2023 |
| Window for faculty/staff to certify the effort forms | Feb. 15 - Apr. 7, 2023 |
| Delinquent emails sent automatically by the system | Apr. 10, 2023 |
| Window to complete revised effort reports (forms that require Labor Redistributions | Apr. 10 - Apr. 28, 2023 |
| Escalation to department heads and deans | May 1, 2023 |
| Final deadline for all effort reports to be completed | May 10, 2023 |
| Activities | Time Frame |
|---|---|
| Effort forms released to departments | Oct. 17, 2022 |
| Training department staff | Weeks of Oct. 17, Oct. 24 and Oct. 31, 2022 |
| Window for department staff to review effort forms | Oct. 17 – Nov. 22. 2022 |
| Global release of forms to all certifiers not already released by the department staff | Nov. 23, 2022 |
| Window for faculty/staff to certify the effort forms | Oct. 17 – Dec. 16, 2022 |
| Delinquent emails sent automatically by the system | Dec. 17, 2022 |
| Window to complete revised effort reports (forms that require labor redistributions) | Dec. 17, 2022 – Jan. 5 2023 |
| Escalation to department heads and deans | Jan. 6, 2023 |
| Final deadline for all effort reports to be completed | Jan. 22, 2023 |